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• MAC OUTLOOK 2016 ARCHIVE FOLDER EMPTY FOR MAC

The downside to this method is, of course, that it doesn’t shrink the size of your mailbox. For messages that you might want down the road, but aren’t important enough to warrant storage in a specific folder, this makes the perfect long-term storage solution. The beauty of archiving a message is it saves you time when saving a message–it cuts out the process of having to painstakingly move a message to an individual folder, and instead just instantly dumps it into your general archive. Once that Deleted Items folder is emptied, you’re no longer burdened by unnecessary emails filling up your storage space. The big upside to all this is that it will reduce the overall size of your mailbox. Bottom line: Although you have a small recovery window available to you, typically speaking, when you delete something, it’s going to end up gone forever. If you’re part of a larger organization, this may happen automatically or it may be managed by your tech department. However, you’ll likely want to empty your Deleted Items folder from time to time in order to save space and stay organized. Now, this doesn’t instantly destroy the message forever–it just moves it to your Deleted Items folder. Deletingĭeleting is used when you have no further use for an email. Each has their place, and if you use both of them when appropriate, you’ll find managing your email much easier. If you’re not already aware, the icon with the X is the Delete button, and the one that looks like a file box is the Archive command. On the other hand, if you’re constantly struggling with your available amount of storage space, then maybe the deletion option is best for you.

If you often find yourself needing to retrieve information from old emails, you might find the archiving option useful. archiving in Outlook: What’s the difference? We’ll explain how and when you should use each action. If all items are in place, you may empty the Archive folder.Deleting vs.

MAC OUTLOOK 2016 ARCHIVE FOLDER EMPTY FOR MAC

Navigate to File > Import > Outlook for Mac archive file > choose the file. File will be displayed in the list of folders. olm file with your mailbox items saved on the computer.ĩ.Confirm that items are in the file. Note: When you run this rule for the first time, archiving may take a lot of time to complete depending on your mailbox size.Ĩ.After the task completed you will find the. Click Continue.ħ.On next dialog window type the name of the archive file and select the location on your computer, where the file should be stored. On dialog window choose types of items that should be included in the archive file. Note: Outlook interface might be different and you will be prompted to specify After and Before dates.ĥ.Apply the rule by clicking on the source folder, then Rules > Apply > Name of the rule.Ħ.To export the data from the Archive folder navigate to File > Export. Do not apply other rules to messages that meet these conditions: Enabling this option is up to you and depends on your other rules.Do the following: Move Message | any folder on your computer.When a new message arrives: Date Received | is greater than | enter any number | days old.Select Exchange on the left pane menu and click on ‘ +’ to add a new ruleģ.Give the rule a name and specify the conditions using drop-down lists as follows:

Alternatively, go to Rules from the ribbon and select Edit rulesĢ.In Outlook 2016 for Mac, go to Tools > Rules. 1) Navigate to the missing contact/matter page 2) In the about tab, click on Sync Settings to expand this option.The Archive folder will be automatically created.Īfter the folder is created you would need to set up an archiving rule: As soon as you choose Archive, you will get a prompt The “Archive” folder for “Microsoft” does not exist > to proceed click Continue button. To create Archive folder choose one or more messages that you would like to archive > chose Archive on the ribbon. To start using local Mac archiving, you would need to create the Archive folder. Important: Archive button is available only on Exchange 2016